Contract

Use the Contract tab to upload and manage the template used to generate rental agreements for your tenants.

Uploading a Template

Vivin uses a Word document (.docx) as the contract template. When a contract is generated for a booking, Vivin replaces dynamic variables in the document with the actual booking data and produces a ready-to-sign PDF.

To upload a template:

1. Prepare your contract in Microsoft Word or Google Docs (exported as .docx)
2. Insert variable placeholders (see below) where booking-specific information should appear
3. Click Upload Template and select your file

Using Dynamic Variables

Insert these placeholders into your .docx template anywhere you want booking-specific data to appear automatically. Vivin replaces them when generating the contract. Use the exact variable names shown below.

Tenant Variables

Variable	Output
{{TenantName}}	Tenant's full name
{{TenantEmail}}	Tenant's email address
{{Nationality}}	Tenant's country of nationality
{{FiscalId}}	Tenant's tax/fiscal ID number
{{IdentificationId}}	Tenant's passport or ID number
{{TenantIdDocumentType}}	Tenant's ID document type (e.g. Passport, ID Card)
{{TenantIdDocumentCountry}}	Country of the tenant's ID document
{{TenantIdDocumentExpiryDate}}	Tenant's ID document expiry date (DD/MM/YYYY)
{{TenantFiscalAddress}}	Tenant's fiscal address
{{TenantSignature}}	Tenant's signature image (for signing contracts)

Property & Unit Variables

Variable	Output
{{PropertyAddress}}	Full property address
{{ListingInternalName}}	Unit/listing internal name
{{Floor}}	Floor number
{{RoomNumber}}	Room number

Booking & Financial Variables

Variable	Output
{{StartDate}}	Contract start date (DD/MM/YYYY)
{{EndDate}}	Contract end date (DD/MM/YYYY)
{{CheckInDate}}	Tenant's physical move-in date (DD/MM/YYYY)
{{CheckOutDate}}	Tenant's physical move-out date (DD/MM/YYYY)
{{CheckInTime}}	Check-in time
{{CheckOutTime}}	Check-out time
{{RentValue}}	Monthly rent amount
{{SecurityDeposit}}	Security deposit amount
{{AdministrativeFee}}	Administrative fee amount
{{CleaningFee}}	Cleaning fee amount
{{CleanningFee}}	Cleaning fee amount (alternate spelling)
{{RentJan}}–{{RentDec}}	Monthly rent for each month (Jan–Dec)
{{ContractSignDate}}	Contract signing date (DD/MM/YYYY)
{{TotalValuePending}}	Total value pending
{{Debt}}	Outstanding debt amount
{{BillsIncludedMaxValue}}	Maximum bills-included value
{{vIBAN}}	Tenant's IBAN

Click "Check the list of available variables here" inside the settings tab for the complete and up-to-date list.

Unit-Specific Contract Templates

You can assign a different contract template to specific units if your portfolio requires different legal agreements for different property types. For example, you might use one template for traditional long-term rentals and another for accommodation-services contracts.

To assign a unit-specific template, click + Add Unit Template, select the unit, and upload the alternative .docx file. When a contract is generated for that unit, the unit-specific template will be used instead of the default.